Administrative Officer

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Administrative Officer

Job Description

PT KSI, Jakarta, Indonesia (full time, in office)

About PT KSI

PT Komoditas Servis Internasional ("KSI") is seeking driven and detailed orientated individuals to join our team. We are looking for candidates with some experience in HR, Administration and Accounts Operations in a commodity trading related field and are eager to work in a dynamic and entrepreneurial environment.

KSI is a leading commodity services company based in Jakarta. We provide services to leading international commodity traders in relation to the execution of Indonesian physical commodity trading flows.

Position Overview:

The Administrative officer, plays role encompassing general HR/office administration, accounting, financial administration and tax compliance. This role ensures smooth daily operational activities, accurate financial management, regulatory compliance, and seamless administrative support across multiple branch locations as well as international coordination with the Singapore office.

Key Responsibilities:

• Manage daily financial transactions across multiple banking entities (PT KSI, PT TBK), including payment preparation, transaction checking, and processing.

• Prepare and process invoices, ensuring accurate payment checking and claim verification according to company policies.

• Maintain neat, organized, and traceable physical and digital filing system to ensure document accessibility and audit readiness.

• Support smooth coordination between local office operations and the Singapore office for invoicing, tax documentation, and accounting support.

• Monitor and reconcile petty cash and cash book reports.

• Verify supporting documentation to ensure completeness, accuracy, and accountability for all branch expenditures.

• Prepare, calculate, and submit accurate monthly tax reports (including VAT, withholding tax/WHT, and employee tax) on schedule.