Recruiting Operations Coordinator

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ABOUT ACTAI

There are over 5 billion users using basic applications today such email, notes, tasks, calendar and they're not AI-native. Our mission is to build proactive applications for anyone in the world, who are not used to complex prompting. We aim to bring intelligence to conversations, errands, organising and workflows, with minimal to no prompting.

Our first application is an agent-first mobile communication app. We believe building applications that users use daily for communication, coordination and collaboration needs will help integrate AI into their lives. The net effect is to eliminate misinformation, achieve low coordination costs, enable high quality tasks and collaboration at scale with minimal or little prompting.

ABOUT THE ROLE

We are looking for a Recruiting Operations Coordinator to help scale our hiring.

You will be responsible for keeping hiring operations running efficiently across multiple functions and markets. This includes interview coordination, ATS management, candidate communication, reporting, recruiter support, and maintaining high-quality hiring processes.

This role is ideal for someone who enjoys bringing structure to fast-moving environments and takes pride in execution and attention to detail.

WHAT YOU WILL BE DOING

• Coordinate interviews across candidates, interviewers, and hiring teams.

• Manage candidate communication throughout the hiring process.

• Maintain ATS data quality, workflows, and hiring records.

• Track hiring pipelines and ensure timely follow-ups.

• Support recruiter and hiring manager operations.

• Prepare hiring reports, summaries, and recruiting metrics.

• Identify process bottlenecks and recommend improvements.