Executive Assistant - Japan

About this role

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today, SpaceX is actively developing the technologies to make this possible, with the ultimate goal of making life multiplanetary and expanding consciousness to the stars.

SpaceXSI is building Super Intelligence to help humanity understand the universe. Our teams are building the full Super Intelligence stack: from our Colossus supercomputers, to Grok models, to our suite of applications, including Grok Bot, Grok Build, Grok Imagine, Grok Voice, and X. We're creating a powerful flywheel where more compute trains better models, better models power more useful products, and what we learn from people using those products shapes what we build next.

About the role

We're hiring an Executive Assistant to support the Japan President. This is a high-impact role focused on enabling clarity, efficiency, and execution across a fast-moving go-to market organization. The ideal candidate is highly organized, an excellent business writer, and confident enough to actively manage competing priorities across complex calendars and workflows.

What you'll do:

Calendar & Meeting Management

• Own complex scheduling across multiple senior leaders and stakeholders

• Prioritize ruthlessly to ensure time aligns with business impact

• Push back when needed to protect focus and optimize leadership bandwidth

Travel & Expenses

• Coordinate domestic and international travel logistics

• Manage expenses through Ramp with accuracy and timeliness

Business Writing

• Draft, edit, and refine internal communications, presentations, and leadership updates

• Help leaders articulate strategy, summarize meetings, and drive follow-ups