Executive, Office of the CEO

About this role

About ActAI

There are over 5 billion users using basic applications today such email, notes, tasks, calendar and they're not AI-native. Our mission is to build proactive applications for anyone in the world, who are not used to complex prompting. We aim to bring intelligence to conversations, errands, organising and workflows, with minimal to no prompting.

Our first application is an agent-first mobile communication app. We believe building applications that users use daily for communication, coordination and collaboration needs will help integrate AI into their lives. The net effect is to eliminate misinformation, achieve low coordination costs, enable high quality tasks and collaboration at scale with minimal or little prompting.

About the Role

To support hiring, operations, and business execution across ActAI. Help ensure that important initiatives are executed efficiently by coordinating stakeholders, managing priorities, and maintaining operational discipline.

This role works closely with leadership and supports a broad range of activities, including recruiting operations, agency management, office setup, events, and business administration.

What You Will Be Doing

• Coordinate hiring activities, interviews, and recruiter relationships.

• Support agency onboarding, communication, and follow-ups.

• Manage project trackers, action items, and operational workflows.

• Coordinate meetings, events, travel, and business logistics when required.

• Support office setup, vendor management, and local operational activities.

• Prepare reports, summaries, and presentations for leadership.

• Ensure follow-through on key initiatives and outstanding actions.

• Help maintain efficient day-to-day business operations.